Virtual Office Solutions in Japan

Steve Crane chats with Yoko Majima, a certified Japanese gyosei shoshi lawyer who specialises in market entry for international companies, to learn about the various options for setting up a business in Japan. View our podcast here and read the overview below:

Virtual Offices Provide Solutions for Setting Up in Japan

A virtual office is arranged through an office service that has the ability to take calls and relay messages.

Companies offering these services usually have a choice of various packages to suit a number of budgets and working styles. They allow businesses to increase sales and reduce costs without the risks and investment usually associated with leasing a traditional office space, and often provide a prestigious corporate address and a local phone number, which are key to doing business in Japan.

Meeting room spaces are also available for use – an important aspect of maintaining professionalism during client meetings with your Japanese counterparts.

Additional pay-per-use services often include having a support team to assist you with daily tasks, sales calls or translations.

These offices will allow you to register your business, have people on hand to receive mail/forward mail, get a local business phone number answered by a professional receptionist and transferred to your mobile, employ a professional to handle messages for you, and some companies even provide access to co-working lounges for those who work predominantly online and prefer a great degree of flexibility.

Virtual offices are especially popular with and suitable for small business owners and entrepreneurs.

Communications Services Offered in Japan

  • Remote receptionist
  • Virtual assistant
  • Answering services/call centres
  • Voicemail
  • Virtual office space
  • Phone answering service

Space Services Offered in Japan

  • Professional address
  • Mailing address
  • Open envelope scanning
  • Reception courtesies
  • Business meeting space
  • Casual workspace
  • Executive suite
  • On-site amenities
  • Virtual office solution
  • Live virtual receptionist
  • Other services can relate to website creation, business cards or attorney consultations

Last updated January 2024: Steve Crane OBE


Questions about setting up a company in Japan?